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Clackmannanshire Council Online

Home working and Data Protection obligations

Home working and Data Protection obligations

Created: 24/2/21

With many staff continuing to work from home, we would like to remind staff again about our Data Protection obligations. 

Emails 

When working from home you should ensure that you: 

  • password protect documents with personal data 
  • use email protective marking options 
  • don't send personal data to your personal email address 

You can find further guidance on the official sensitive emails - important guidance article under the Data Protection pages on Connect.

Navigation: From Connect home page, scroll down to Quick Links -> Data Protection.

Working Environment

The Information Commissioner has guidance on data protection and working from home.

You can find the ICO's 10 top tips for homeworking by following the link. Many of these are very easy to implement and reduce the risk of a data breach.

Data breach 

The most important thing you can do if you send personal data to the wrong person or lose data is to tell your manager straight away so we can start to put our process in place.  We need to to act swiftly to mitigate any risk and try and recover the data.  

If you do lose personal data you should follow the data breach process on our Data Protection page on Connect.

Navigation: From Connect home page, scroll down to Quick Links -> Data Protection.

New processes 

Covid has resulted in us working in different ways and with different or new data sets - a good example is testing data.  

If you start a new process or change a current process and it impacts on personal data, you should consider a Data Protection Impact Assessment which you can also find on Connect.

Navigation: From Connect home page, scroll down to Quick Links -> Data Protection.

Training 

Mandatory training on Data Protection is available on Clacks Academy via Connect. This should be completed annually. 

Navigation to information page: Connect home page -> Human Resources -> Learning and Development -> Clacks Academy

The Clacks Academy login link is also available via the Connect home page.

Further information

For further information or guidance on Data Protection matters please contact DPO@clacks.gov.uk.